The Club is administered by seven Club Officers. These officers are elected annually at the AGM. Please refer to the contacts page for the current committee officer incumbents.

Applicants should complete the application form available here on the website. Once the application is received an invoice will be sent via email.  Membership commences once the fees have been received and receipt sent. All participants on a club trip MUST be registered as a member: either a general member, temporary member or junior member.

Members may be disciplined or expelled from the Club if: they refuse or neglect to comply with the Club Rules or values; or are engaged in conduct unbecoming a member, or conduct prejudicial to the interests of the Club, or oppressive conduct. There is a discipline segment in the Club Rules concerning these discipline processes.

The schedule of fees is available on the fees page of the website. Changes to fees can only be changed by members at a Special General Meeting.

If you have a dispute with another member or with the committee, it should be resolved using the Grievance Procedure in the Club Rules.

It’s not the responsibility of the Club Committee to arrange Club trips and events. It’s the responsibility of the whole Club; it’s the central function of the club. Monthly Meetings are used to do this.

Trip Notices need to delivered to the Events Manager with the following notice:

• 16 days before the trip for a weekend or longer trip > advertised to members for 14 days
• 10 days before the trip for a day trip > advertised to members for 7 days

Once the Trip Notice is sent via email, you may book a place on the trip using the booking form (one form per vehicle). Booking Forms are available on the Website. Unless specified, bookings are accepted in the chronological order they are received until the vehicle limit is reached. You will be informed if your booking is accepted or not accepted.

The following rules apply to publishing in websites, social media, publicity articles, advertisements, trip reports and any other form of written or visual media. Media owned by the Club may include (and is not limited to) a Facebook account, or any other social media, Club email mailing list, Club website page, or a hard copy newsletter or advertising material.

(1)       Images, such as photos or videos, taken at any Club meeting, Club Trip or Club Event, must not be uploaded or used in any form of media or publication, other than media owned by the Club, unless the people or owners of any vehicles in the images have given permission for use of such images, OR people and vehicles in the images are blurred out so that identity is not possible.

(2)       A condition of becoming a Club member means that you have given permission for the Club to use an image of you, your family members, and/or your vehicle in Club owned media, unless you specifically instruct the club, in writing (preferably by email), not to use such images, prior to the Club function where the image might be taken.

(3)       Club stories, news or advertising material, or any form of written work published or used in any form of media, must not use surnames of Club members involved in the work, except in special circumstance, and then only with the permission of the Committee, eg name of Committee Members on Website.

Members must inform the Membership Officer if any of their details in the Register of Members changes (by email). A member may resign from the Club by sending an email to any Club Officer.

Monthly meetings are generally informal and interactive. They have a program rather than an agenda. The meetings are facilitated rather than chaired. Monthly meetings are predominately for organising future trips and events, and talking about 4-wheel driving. The program aims to be social, entertaining and informative. Please refer to Meetings Page.

The Committee wants to hear your ideas about the Club. There is a section on the Website to send any ideas you might have or useful information. Alternately there is a section called ‘open forum’ at monthly meetings to raise anything to do with the club or 4-wheel driving.

Occasionally at club meetings there will be a Special General Meeting (SGM) where members vote formally on important issues. The motions for a SGM are sent 21 days before a meeting. You can vote by proxy when there is a formal vote. We encourage all members to take up their member responsibility for these bigger decisions. – PLEASE ALWAYS VOTE.

It can’t be said enough – Trip Leaders are the heart and soul of the club. The most important people in The Club are the volunteer Trip Leaders.

Volunteers are not perfect! They do their best. The Club needs LOTS of Trip Leaders. Ideally every member should be a Trip Leader.

If we evaluate a trip, it is to improve club processes, not to evaluate the trip leader. We protect and cherish Trip Leaders.